RIGHT TO INFORMATION ACT, 2005

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY THE COMPANY OR UNDER ITS CONTROL

Various categories of documents that are being held by the Company or under its control are given below:

A)        Documents pertaining to incorporation
  1. Memorandum & Articles of Association

B)        Documents pertaining to Board Meeting & General Meetings
  1. Agenda Papers of Board Meetings
  2. Minutes Book of meetings of the Board of Directors
  3. Agenda papers of Board sub-committees
  4. Minutes Book of meetings of Board sub-committees
  5. Notices and Minutes Book of General Meetings of the shareholders, etc.

C)        Documents pertaining Accounts:
  1. Books of Accounts
  2. Statement of Quarterly Financial Results
  3. Annual Report
  4. Accounts Manual
  5. Documents pertaining to payment of Income Tax, Tax Deducted at Sources, etc.
  6. Vouchers, etc.

D)        Documents pertaining to Contracts, Commercial etc.
  1. Purchase Manual
  2. Stores Manual
  3. Procurement and works policy.

E)        Documents pertaining to plant Operations
  1. Operational Manuals

F)        Documents pertaining to projects
  1. Detailed Project Report/Feasibility report (as Applicable) of projects implemented and those under  implementation for the last 10 years.
  2. Documents relating to clearance and approval of Competent Authorities

G)        Documents pertaining to establishment matter
  1. Documents containing the details of employees, Employee Hand Book
  2. Various internal policies, rules & regulations pertaining establishment matters
  3. Annual Confidential Reports of employees
  4. Delegation of Powers

H)        Documents pertaining to operation of Community Development and other welfare scheme
  1. Policy/guidelines on Community Development & welfare activities
  2. Policy/ guidelines for scholarship for SC/ST students
  3. Documents containing information regarding community development and welfare activities being carried out by the Company, etc.
  4. Corporate Social Responsibility Scheme
  5. Documents pertaining to general administration
  6. Land and other property related documents;

I)        Advertising policies

J)        Documents pertaining to legal matters -
  1. All documents relating to court cases of Corporate Centre.
  2. Correspondence relating to nomination of Estate officers.

K)         Agreements
  1. Annual MoU with GoI.

L)        Licences